Oral Presentation Guidelines
Observing Your Allotted Time
- The total time allotted to each speaker is 20 minutes. You should plan to speak for 15 minutes and leave 5 minutes for questions. The last two minutes will be reminded by signaling.
- There is NO EXCUSE for using more than your allotted time. Rehearse your presentation several times; projecting slides and doing anything else you would otherwise expect to do at the meeting. It is a discourtesy to your audience, the Session Chair and the other speakers to exceed your allotted time. The Session Chairs are instructed to adhere to the printed schedule for the session. With parallel sessions, this is critical to the overall success of the conference.
Organization of Oral Sessions
- Log in with your username and password or a link you receive from your email. Please check your email for that information.
- There are five parallel sessions in the conference and the Technical Program Committee will try to minimize conflicts of topics between parallel sessions.
- The conference will be online on Zip Event, oral presentation online room. A presenter (author) should prepare a microphone and a headphone.
- Presenters’ computers should be equipped with Windows 10as well as Microsoft PowerPoint 2016 (Office), Internet Explorer/Edge (latest), Adobe Acrobat Reader DC/Flash Player, Windows Media Player 12 and QuickTime 7. Following web browsers should be used for the event: Chrome, Firefox or Brave.
- All the authors are requested to (a) visit the Speaker Ready Room for the whole morning or afternoon that a presenter has a session or at least one hour prior to the session, (b) verify their presentation for compatibility and proper operation. If necessary, especially if you have embedded multi-media content, you will have the final opportunity to adjust or tweak your presentation at that time. We suggest the presenting author to bring his/her own computer and a USB thumb drive with presentation materials as backup. In case, presenter cannot present in his/her period, it will be waived.
- To connect Zip Event online room, check link by e-mail registration.
- Show no more than 1 slide per minute of speaking time. This means approximately 12-15 slides MAXIMUM for the 15 minutes presentation at the symposium. Remember, the last five minutes of the presentation are for questions from the audience. It detracts from the quality of the presentation to flash numerous graphs, equations, or tables on the screen in rapid sequence in an effort to squeeze a presentation into its allotted time.
- Make the letters on your slides BIG ENOUGH. Suggested minimum font is 14.
- Put no more than 12 lines of text or 4 curves on any slide.
- Avoid lengthy tabulations of numerical data and limit equations to those for which the terms can be properly defined.
- Your audience needs time to interpret the data that you present. While you are very familiar with the data displayed, the audience is not. Describe the abscissa, coordinates, units and the legend for each curve.
- When you display a curve, tell the audience what they should be looking for in order to grasp the point you are trying to make. The audience will not have time to figure it out for themselves.
- Use repetition in your talk to ensure the facts are understood by the audience.
- In addition to the body of the talk, present an introduction and a summary or conclusion.
- Include only information or data that can be properly explained in the allotted time.
- Repeat any questions that are pose*d to you.
If a question requires a lengthy reply, suggest that you and the person asking the question meet after the presentation. Then take the discussion out of the meeting room.